Job Posting – Clubhouse Manager

Position: Club House Manager

Classification: Full Time

Location: Talbot Trail Golf Club, 790 Talbot Trail East, Wheatly, ON N0P 2P0

Wage Rate: $55,000; negotiable based on experience.

Reports To: Board of Directors of Talbot Trail Golf Club

Posting Details: Email resumes to [email protected]; closing Wednesday, February 14, 2023 at 5pm.

Education, Skills and Experience:
• Golf Course Operations experience; inclusive of Provincial and National membership knowledge.
• Food and Beverage/Bar Operations experience; inclusive of licensing, purchasing, stocking, service, and maintenance.
• Strong communication, customer service, organizational and decision-making skills.
• Accounting, Marketing and Advertising.
• Managing Custodial, Janitorial and Contractor Services.
• Must demonstrate supervisory experience.
• Previous Food & Beverage Management in is highly preferred and considered an asset.
• Strong computer and Point of Sale operating experience, systems include:
o Microsoft Office Suite
o Website Development and Maintenance
o Social Media (Facebook, Snap Chat, twitter, etc)
o Tee-On Golf Systems.
• The ability to prioritize a multitude of tasks and execute them in a timely manner, recognizing what takes priority.
• Able to stand and constantly move around for long periods of time.
• The ability to lift and/or move at least fifty pounds on a consistent basis.
• Current Smart Serve and Food Handlers Certification.

Job Description:
Reporting to the Board of Directors, the Club House Supervisor is responsible for the day-to-day operation of all course and clubhouse activities for the club.

Hours of work will vary based on time of year and number of tournaments and special events.

Specific Duties:

  1. Administrative Duties:
    a. Accounts Receivable and Payable,
    i. Day to day banking.
    ii. Mail.
    iii. Working with the Club House Bookkeeper to ensure bills are being paid in a timely manner.
    b. Working with the Club House Bookkeeper on payroll and CRA compliance.
    c. Handle annual dues/fees and provide up to date lists for Board review.
    d. Marketing and Advertising,
    i. Maintain website and social media accounts.
    ii. Prepare Current events updates and newsletters for membership.
    e. Work with the Board to recommend Hiring and Discipline of Staff.
    f. Maintain Golf Canada Liaison and standing.
    g. Maintain a list of members in good standing.
    h. Monthly Reports to the Board of Directors, during board meetings and/or as requested.
    i. Coordinate league management duties with volunteers (Junior Golf, Men’s, Women’s, Senior’s, Couples, etc).
    j. Annual Renewals (insurance, liquor license, business license, etc).
    k. Annual Grant Funding requisitions.
  2. Club House Operations:
    a. Tee time management and marshalling.
    b. Tournament planning, direction, and management, inclusive of purchasing prizes and providing food for tournaments and events.
    c. Custodial and Janitorial services maintained daily, inclusive of,
    i. Club House.
    ii. Parking Lot.
    iii. Cart Shed.
    iv. Course Washrooms and Course “T-Shack”.
    d. Maintain and Recommend Security measures for the club house and grounds.
    e. Maintain alcohol inventories.
    f. Keep up club house operations supplies (may include pick up and delivery).
    g. Oversee Food availability throughout the season for daily operations, tournaments, and leagues (refer to Food Service under Staffing Supervision).
  3. Staffing Supervision and Scheduling Coverage:
    a. Bar Service.
    b. Food Service (may include working with kitchen staff or coordinating with independent kitchen service provider).
    c. Cart maintenance and cleaning.
    d. Interior Course Services (pro shop, membership fees, daily greens fees).
    e. Tournament, League and Event coverage.
  4. Other Duties as Assigned.

The above is not all-inclusive. Some duties may be delegated to staff or contracted out as approved by the Board. Liaison to specific Board members on certain functions is essential. (Eg. Staffing, Finance, Marketing, Advertising, etc).

Large Donation Made to Talbot Trail Junior Golfers

Last week, on an extremely hot and humid Wednesday, over 75 junior golfers showed up at Talbot Trail Golf Club bright and early on their summer vacations with their clubs slung over their shoulders and broad smiles across their faces to participate in the opening day of the Junior Golf Program.

Those broad smiles are what kept Mavis Shanks running the program for over ten years while her own children participated.  She volunteered her time tirelessly to help the local juniors embrace an appreciation and love of the game.  Whether it be canvassing Wheatly clubs for donations, namely Legion branch 324 and Wheatley Optimists, or working with Tecumseh Golf to get an elaborate prize table every year, Mavis was determined to make the golf program a success.

As time went on and her children grew too old for the program, Mavis passed the torch on to others with the same passion for junior golf, including both her daughters who led the program together, of course under her watchful eye, but now she would simply go out on the course with the kids and provide advice and etiquette on the course.

When Mavis passed away in 2021, her wish was to create a junior golf award in her name to be handed out to one junior boy and one junior girl each year with the intent that the golfers use the money towards new equipment or furthering their skills.  Last year’s inaugural recipient was Ty Gould, with the female winner deferred one season.

Today, the family of Mavis Shanks is pleased to announce a donation of $5000 to the Talbot Trail Junior Golf Program.

“We have been blessed with an outpouring of support for this award after my mother’s death,” said Mavis’ oldest daughter, Samantha. “Together with my Dad, Al, we decided that in addition to the yearly award, we wanted to ensure that the Talbot Trail Junior Golf Program had the funds needed for continued success in years to come.”

“We are so honoured to continue to run a great program that has been a success thanks to the people who laid the ground work, like Mavis and her family,” said Nicole Coulter, co-convenor of the Talbot Trail Junior Golf Program. “Programs like Junior Golf require funds to help ensure the program is successful and this monetary donation will definitely help to create more opportunities for learning and growth on the course.”

“We are so fortunate to have a beautiful course in our small town and it is so wonderful to see so many kids coming out and learning the sport,” adds Jessica Coulter, co-convenor of the program. “We have seen so many juniors go through the program and grow up to pass on their passion for golf to their children and their children’s children and that is what helps to keep this golf course so special and successful! We thank the Shanks family for their generous donation on behalf of Mavis and we look forward to another fun and successful season of Junior Golf.”

The funds for this donation have accumulated from memorial donations and a yearly golf tournament held in Mavis’ name to raise money for the Mavis Shanks Memorial Junior Golf Award.

This year’s tournament will be held on Saturday, July 15, 2023.  Spots are still available. Please visit or contact to the clubhouse (519-825-4521) to register your team today.

Mother’s Day Brunch Buffet

We are excited to be offering Wheatley the opportunity to celebrate Mother’s Day on Sunday, May 14th, with the golf course as a beautiful spring backdrop.

Reservations are required with two seating availabilities at 10am or 12noon. You can book your reservation below.

Please note the menu items are subject to change and availability.

Book Your Reservation

    Clubhouse Kitchen Open

    Starting on Thursday, April 20, our Clubhouse Kitchen will be open!

    There are light meal options, perfect for lunch or a post-round snack. Look for weekly specials in the near future.

    Hours will vary depending on the weather and the clubhouse hours so if you are planning on coming down for food, it is best to call ahead of time.

    To view the full menu options, please click here.

    Pre-Registration Open for 2023 Tournaments

    Talbot Trail Golf Club is excited to announce that pre-registration is now open for many of the tournaments already scheduled for this summer.

    Details and fees are being confirmed with all tournament convenors. As such, this is the pre-registration phase. Once all the details are finalized, all registrants will be contacted. Please note that with many of our annual events, registration priority will be given to those that have played in the past. Your registration is not confirmed until your entry fee has been collected.

    We have some new tournaments on the calendar for this summer as well as many returning favourites.

    All events open to the public are found below. To view all currently available tournaments and get links to the registration pages, please visit

    June Tournaments

    June 10th – IT Tournament

    June 18th – Sharks Scramble

    June 24th – Firefighters Association

    July Tournaments

    July 15th – The Mavis Shanks Memorial Par-Tee

    July 29th – Southpoint Stars Scramble

    August Tournaments

    April 5th – Couples

    April 12th – IT Tournament

    April 19th – Women’s Invitational

    April 20th – Adult/Junior Tournament

    April 26th – Jack Stein Men’s Invitational

    September Tournaments

    September 3rd – Wheatly/Tilbury Challenge

    September 8th – Ladies District 9 Hole Scramble

    September 10th – Wheatley Horticulture Society

    September 13th – Doc McLean Senior Men’s Invitational

    September 30th – Drive Out Breast Cancer

    If you are considering Talbot Trail Golf Club to be the host facility for your golf tournament, our goal is to ensure a memorable event.

    Whether you want to bring your corporate team closer together, raise some money for a good cause or just have a great time with a group of friends, Talbot Trail’s staff is ready and able to help plan for your best golf tournament.

    Our mission is to provide excellent service, a fun and challenging golf course, superb food and beverage – all at great value! We will strive to make your tournament as successful and stress-free as possible.

    For more information, please go to

    Pre-Registration Open for 2023 Golf Leagues

    Pre-registration is now open for all leagues for the 2023 season at Talbot Trail Golf Club.

    Most leagues will start at the beginning of May, with our Junior Golf program beginning after school breaks for the summer in July.

    Yearly league details and fees are being confirmed with all league convenors. As such, this is the pre-registration phase. Once all the details are finalized, all registrants will be contacted.

    To view all available leagues and get links to the registration page, please visit

    Monday Night Men’s League

    The men’s Monday Night League has been a staple at Talbot Trail since the mid 60’s. A great night of golf offering you a chance at weekly cash prizes, competing against fellow golfers of similar handicaps.

    Men’s League Details:

    • Runs every Monday from May 1 through August.
    • Tees are closed at 3:30pm for league members.
    • Come with your own group or join with others
    • Monthly 5:30 shotgun scramble format and dinner following golf

    Pre-registration is open:

    Tuesday Morning Senior Men’s League

    The Senior Men’s Tuesday League has returned to a shotgun start format. Weekly random group selections. Individual scoring each week with a scramble format once per month. BBQ follows the scramble along with prizes.

    Tuesday Morning Senior Men’s Details:

    • Runs every Tuesday from May through September
    • Shotgun start at 9am (9:30am in May) with registration at 8:30am
    • Random group selections with individual scoring each week.
    • Scramble format once per month. BBQ follows the scramble along with prizes.

    Pre-registration is now open:

    Wednesday Night Ladies League

    Non-competitive night for women of all skill levels to enjoy a fun night out with no commitment required. Learn the game while playing with others at the pace that you are comfortable with.

    Wednesday Night Details:

    • Runs every Wednesday from May 17 through September
    • Tee times begin at 3:00pm
    • Come with your own group or join with others

    Pre-registration now open:

    Thursday Morning Ladies League

    Whether you are seeking the best of competition or simply a couple hours of well deserved social golf, our Thursday morning ladies league will fill that niche.  Join a large group of women for an enjoyable morning round or golf.

    Thursday Morning Ladies Details:

    • Runs every Thursday morning from May 4 through August.
    • Tee times begin at 9:30am during May.
    • Random group selections each week.
    • Monthly luncheon with delicious pot luck desserts.

    Pre-registration is now open:

    Thursday Afternoon Old Masters

    The Senior Men’s Thursday “Old Master’s League” starts at 1 pm on May 4th 2023. All skill levels are encouraged to join. Please join us for a bit of fun and challenge.

    Thursday Afternoon Old Masters Details:

    • Runs every Thursday afternoon from May 4 through September.
    • Tee times begin at 1pm.
    • Random group selections each week.
    • League wrap up event in September.

    Pre-registration is now open:

    Wednesday Morning Junior League

    This well-rounded program offers instruction, activities, and observance of rules and etiquette. This program ensures that all participants are taught golf in a manner that promotes enjoyment, while demonstrating the essential link between golf and interpersonal skills.

    Junior Golf Details:

    • Runs every Wednesday morning from July 5 – August 30.
    • League divided based on skill level: 9-Holes, 5-Holes & 3 Holes.
    • Instruction & supervision provided. Volunteers always welcome.
    • Hot dogs & beverages provided after Scramble and Club Championship.

    Pre-Registration link:

    These leagues fill up fast so be sure to get your registration entered soon! We look forward to seeing you this summer!

    New Website Launched

    Talbot Trail Golf Club is excited to announce the launch of our new website! Feel free to take a look around and explore information about our golf course and our range. Aside from the updated look, the new website has been designed to help improve navigation and make it easier to find the information you are looking for.

    If you have any questions, or would like to book a tee time please contact us today.

    We look forward to seeing you all on the course in the spring!

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